Minutes Annual Council Meeting 13 May 25
ELKINGTON PARISH COUNCIL
MINUTES OF THE ANNUAL PARISH COUNCIL MEETING
13TH MAY 2025
Present: Cllr Williams (Chair). Cllrs Nayak, Gorwood, Lacey, Dobson, Day & Jobe
Cllr R. Fry (ELDC)
Mrs J. Cooper (Parish Clerk)
1. ELECTION OF CHAIRMAN
It was proposed (Cllr Dobson), seconded (Cllr Nayak) that Cllr Williams continued as Chairman, and he accepted.
2. CHAIRMANS DECLARATION OF ACCEPTANCE
This was signed by Cllr Williams and countersigned by the Clerk as Proper Officer.
3. ELECTION OF VICE CHAIRMAN
It was agreed not to elect a Vice Chairman.
4. APOLOGIES
There were none
5. DECLARATIONS OF INTEREST
There were none
6. MINUTES OF THE MEETING HELD 1ST APRIL 2025
It was resolved that the Chairman sign these as a correct record.
7. UPDATES
There were none which were not agenda items.
8. UPDATE FROM ELDC/LCC
Cllr Alex McGonigle was the new councillor for Elkington but was unable to attend at this early stage in his role. Cllr Fry (ELDC) gave a brief update on ELDC matters, explained briefly the different role of LCC & ELDC and also a brief outline of the role of the newly elected Mayor of Lincolnshire. It is not clear at present how this will impact Parish Councils.
9. NO LITTER SIGNS
The Clerk read out email from LCC Officer which advised that it would be unlikely that any No Litter type signs attached to the Council’s village signs would be permitted by LCC, or would meet Dept of Transport legislation. It was resolved at present not to pursue this.
Louth Tidy Group did do some litter picking at the Louth end of the main road, but these are volunteers.
10. FINANCIAL
a) Accounts for payment:
It was resolved that the following accounts be paid by BACS transfer once the Unity Account was up and running:
Clerks salary & PAYE (April/May) £212.50
Insurance £243.60
b) AGAR (audit) forms
It was resolved that these be signed as below:
i. Certificate of Exemption
ii. Governance Document
iii. Account statement
iv. Internal Auditors report. The IA had picked up on a few matters:
Minutes 34 incorrectly stated Clerks salary as £351.73 instead of £251.73 as paid.
No minute recording the payment for the Hall Hire. This was noted. Hall hire had been paid in December.
11 CORRESPONDENCE
Grass Roots Grants – noted
Clerks and Councils Direct – circulated.
Cllr Fry advised that ELDC cllrs grants were still available, he had £4000 to spend in his ward. It was agreed to look at adapting the speed sign to incorporate a solar panel, Cllr Jobe to make initial enquiries.
12. POLICIES
The following were adopted:
Standing Orders – as per NALC model
Risk Assessment
Financial Regulations
Asset List
Planning Policy
Data Protection
Code of Conduct
13 PLANNING
There were no applications
14 ANY OTHER MATTERS
Cllr Lacey advised he had reported the broken footpath bridge over the stream via Fix My Street, and LCC Footpaths team had been out and repaired it and cut back vegetation.
A further dog bin was requested, Clerk advised she would have to approach ELDC to see if they would add one to their rounds in the first instance. Cllr Jobe to send details of required location. It was also agreed to purchase one as soon as permission granted.
15 DATE OF NEXT MEETING
This was set as Tuesday 2nd September 2025 at 7pm
There being no further business the meeting closed at 7.50pm