May 5th Annual Council meeting Minutes
ELKINGTON PARISH COUNCIL
Minutes of the Annual Council Meeting
Held 5th May 2026
Present: Cllr Williams (in the chair); Cllrs Day, Lacey, Dobson, Gorwood & Jobe.
Cllr Hastings (LCC – representing Cllr McGonigle) and as a resident.
Mrs J. Cooper (Parish Clerk)
1. ELECTION OF CHAIRMAN
It was proposed (Cllr Jobe), seconded (Cllr Lacey) that Cllr Williams remain as Chairman for the forthcoming civic year. He accepted and it was therefore resolved that Cllr Williams retain the Chair.
2. CHAIRS DECLARATION OF ACCEPTANCE
This was signed by Cllr Williams and countersigned by the Clerk as Proper Officer.
3. ELECTION OF VICE CHAIRMAN
Although not normally an official role in Elkington Parish Council, it was agreed that this should be formalised. It was proposed (Cllr Gorwood), seconded (Cllr Dobson) and resolved that Cllr Jobe be elected as Vice Chairman.
4. APOLOGIES
Apologies and valid reasons for absence were received from Cllr Nayak, and these were accepted.
Cllrs McGonigle (LCC) and Fry (ELDC) also sent their apologies.
5. DECLARATIONS OF INTEREST
There were none.
6. MINUTES OF THE MEETING HELD 7TH APRIL 2026
It was resolved that these be signed as a correct record of that meeting.
7. UPDATES
There were none
8. UPDATES FROM ELDC/LCC
Cllr Hastings (LCC) advised that all the issues raised at the last meeting and discussed with Cllr McGonigle have been reported and will be followed up. Discussion on the poor state of Acthorpe Lane followed, and Cllr Hastings advised that LCC were trialing a new machine to repair potholes. Surface dressing to commence on various roads in the area, with some which were done last year and needed re-dressing to be done first. Cllr Lacey wondered if the recent accident on the roundabout was due to lack of vision/overgrowth. Clerk to ask police if they felt this could have been a contributory factor.
9. SOLAR POWERED SPEED DEVICE
The Clerk had circulated costings for the two devices from Elan City (4678 ex VAT), and advised that the Road Safety Partnership Officer was willing to meet a councillor to look at possible locations. Cllr Jobe volunteered to meet with him. Locations were considered, with one possibility being the junction with the Wragby Road. Clerk to continue looking for grant money.
10 FINANCE
a) Accounts for payment:
It was resolved that the following be paid:
Clerks salary (May) & PAYE £109.63
Zurich Insurance £273.93
b) AGAR forms
It was resolved that the Chairman sign the following AGAR forms:
i) Certificate of Exemption
ii) Governance Statement
iii) Accounting Statement
The Internal Auditor had not returned the audit form, the Clerk would advise councillors of any comments.
Once the Internal Audit form was received, AGAR forms would be posted on the website along with Electors Rights to Examine notice.
11 CORRESPONDENCE
There was none
12 ADMINISTRATION
It was resolved that the following be noted and approved for the year:
Standing Orders; Risk Assessment; Financial Regulations; Asset list; Planning Policy; Data protection; Code of Conduct and the new IT policy.
13 PLANNING
There were no applications or decisions.
14 ANY OTHER MATTERS
Cllr Lacey felt it was disappointing that trees had to be felled at Thorpe House, many suffering with die back.
15 DATE OF NEXT MEETING
This was set at 8th September 2026 at 7:30pm
There being no further business the meeting closed at 7.45pm