Minutes of Annual Council Meeting 14th May 24
ELKINGTON PARISH COUNCIL
MINUTES OF THE ANNUAL COUNCIL MEETING
HELD 14TH MAY 2024
Present: Cllr Williams (Chair); Cllrs Dobson, Nayak, Day, Lacey & Gorwood
Cllr Fry (ELDC representative)
Mrs J. Cooper (Parish Clerk)
1. ELECTION OF CHAIRMAN
It was proposed (Cllr Dobson), seconded (Cllr Nayak) that Cllr Williams be elected as Chairman for a further term. There were no other nominations and Cllr Williams accepted the nomination. It was therefore resolved that Cllr Williams be Chairman for the forthcoming civic year.
2. CHAIRMANS ACCEPTANCE OF OFFICE
Cllr Williams signed the Declaration of Acceptance of Office which was counter signed by the Clerk as Proper Officer to the Council.
3. APOLOGIES
Apologies and valid reasons for absence were received from Cllr Jobe and these were accepted.
4. DECLARATIONS OF INTEREST
There were none.
5. MINUTES OF THE MEETING HELD 5TH MARCH 2024
It was resolved that the Chairman sign these as a correct record of that meeting.
6. UPDATES FROM THAT MEETING
- The clerk had written to Cllr Marfleet regarding the state of Acthorpe Road but had not received an official reply. It was understood that Cllr Marfleet and an officer from LCC Highways were to visit the area shortly, and it was agreed that the Clerk ask if Cllr Lacey could accompany them.
- Cllr Lacey to purchase some gravel for around the War Memorial. It was agreed that the area needed spraying – Cllr Williams to speak to the contractor.
- It was noted that Quickline were not to proceed further with the Hub proposal for the Church Institute.
7. ELDC/LCC REPRESENTATIVE
There was no LCC representative
Cllr Fry (ELDC) reported that he would be standing down from the Executive Board, but was pleased to announce that a balanced budget had been delivered for the Council. Business rates in the region of £10m had been received from Viking Link and Tritton Knoll, and that amount would be earmarked for setting up a fund to improve the rural areas and towns, similar to the Government levelling up fund which had seen improvements to the coastal areas, in particular the colonnade at Sutton on Sea, the sports centre at Mablethorpe and the training centre there. Rural Boards would be set up to look at how to spend this funding, which would include representatives from rural parish councils. Cllr Lacey expressed an interest in joining such a Board.
8. FINANCE
a) Accounts for payment
It was resolved that the following accounts be paid:
Clerks salary & PAYE (April / May) £167.82
Internal Auditor £ 30.00
All Occasions flowers £ 42.00
Insurance £262.86
(defibrillator had been added)
b) AGAR audit forms
The Clerk went through the forms and advised on the balances and it was resolved that the Chairman sign these:
- Certificate of Exemption
- Governance Document
- Accounts Statement
- Internal Auditors report (noted)
The Chairman also signed the accounts book.
9. CORRESPONDENCE
There was no further correspondence.
10. ADMINISTRATIVE POLICIES
It was resolved to accept these policies:
Standing Orders
Financial Regulations
Code of Conduct
Data Protection Audit and policy
Risk Assessment
Asset List (Defibrillator to be added)
11 PLANNING
N159/664/24 – replacement dish to mast on Church Lane, North Elkington – no objections.
Decision – N159/96/24 – Erection of garage Fieldfare, Church Lane – conditionally approved (to be in accordance with plans, render to be completed within 1 month of occupancy) Note added regarding the need to obtain approval from LCC for access. It was noted that the property was on a private road.
12. ANY OTHER MATTERS/ITEMS FOR NEXT AGENDA
Next agenda: Christmas Tree; update on Acthorpe Road.
13. DATE OF NEXT MEETING
This was set at 3rd September 2024 at 7:30pm
There being no further business the meeting closed as 7.55pm