Minutes of the Annual Council Meeting 10th May 2022
ELKINGTON PARISH COUNCIL
MINUTES OF THE ANNUAL COUNCIL MEETING
HELD 10TH MAY 2022
PRESENT; Cllrs Williams (Chair); Lacey; Gorwood; Day, Nayak, Jobe, Dobson
Mrs J. Cooper (Parish Clerk)
1. ELECTION OF CHAIRMAN
It was proposed (Cllr Lacey), seconded (Cllr Dobson) and resolved that Cllr Williams continue in the Chair for a further year. There were no other nominations and Cllr Williams agreed to continue.
2. CHAIRMANS DECLARATION OF ACCEPTANCE
Cllr Williams signed his Declaration of Acceptance of Chairman which was counter signed by the Clerk as Proper Officer of the Council.
3. APOLOGIES
Cllr Fry (ELDC) sent his apologies.
4. DECLARATIONS OF INTEREST
There were none.
5. MINUTES OF THE MEETING HELD 27TH MARCH 2022
It was proposed, seconded and resolved that the Chairman sign these as a correct record.
6. UPDATES
The Clerk advised that ELDC had incorrectly overpaid the precept by £5500, which it was clawing back.
Speed Limit – A631/A157 – LCC putting together works package and would keep Council informed.
Roundabout – no action to be taken on vegetation at the roundabout.
Members discussed the loss of the footpath warning signs along the by pass, Clerk to ask for these to be reinstated and to ask for footpath warning signs to be installed near the roundabout.
7. FINANCE
(Item a was moved to the end of this minute)
b) End of Year accounts – these were noted and the Chairman signed the account book.
c) Audit AGAR forms. It was resolved that the Chairman sign the following documents:
i) Certificate of Exemption
ii) Governance Statement
iii) Accounting Statement.
The internal audit report was noted.
d) Zurich insurance – It was agreed to take up the 5 year agreement at a cost of £214.06.
e) Plaque for Jubilee Tree – it was agreed to purchase the plaque, which was handed to Cllr Jobe to fit.
a) Accounts for payment:
It was resolved that the following accounts be paid:
Clerks salary & PAYE (April/May) £159.66
t. Adlard (missed from last meeting) £220.00
L. Croft (internal audit) £ 30.00
HiLite Signs (plaque) £ 78.35
Zurich Insurance £214.06
8. CORRESPONDENCE
There was none
9. ADMINISTRATION
It was resolved that the following policies be accepted without amendments:
Standing Orders
Risk Assessment
Financial Regulations
Asset List
Code of Conduct
Data Protection policy
10 PLANNING
Update on dwelling adj Church Farm – Likely to be heard at June or July Planning Committee meeting and it was noted there were a lot of objections to the proposal.
Extension – The Brooms Church Lane (669/22) – no objections be raised.
11 ANY OTHER MATTERS
Clerk to circulate the “tender” document listing grass cutting and other requirements.
Clerk to report Japanese Knotweed on the A631 out of Elkington.
12 DATE OF NEXT MEETING
This was agreed as 6th September 2022 at 7.30pm
There being no further business the meeting closed at 7.45