Annual Council Meeting minutes 15th May 2023
ELKINGTON PARISH COUNCIL
Minutes of the Annual Council Meeting held
15th May 2023 immediately following the Annual Parish Meeting
Present: Cllrs Williams, Nayak, Gorwood, Dobson, Day. Cllr Jobe after minute no 2
Cllr Fry (ELDC)
Mrs J. Cooper (Parish Clerk)
1 APPOINTMENT OF CHAIRMAN
It was proposed (Cllr Dobson), seconded (Cllr Nayak) that Cllr Williams remained in the Chair. There were no further nominations and Cllr Williams was willing to continue. It was therefore resolved that Cllr Williams be Chairman for the forthcoming civic year.
2 TO RECEIVE ACCEPTANCE OF OFFICE
The Chairman completed his acceptance of office, which was counter signed by the Clerk as Proper Officer. All members had completed their acceptance of office forms, which were countersigned by the Clerk. Fresh Localism forms were also completed by those present. It was agreed that Cllr Lacey would complete his at the next meeting if no opportunity arose beforehand.
At this point it was proposed (Cllr Nayak), seconded (Cllr Gorwood) that Mr Jobe be co-opted back onto the Parish Council. He agreed and it was therefore resolved that Mr D. Jobe be co-opted to fill the vacant seat following the election procedure. He completed his Declaration of Acceptance and Localism Form.
3 APOLOGIES
Apologies and valid reasons for absence were received from Cllr Lacey and these were accepted.
4. DECLARATIONS OF INTEREST
There were none
5 MINUTES OF THE MEETING HELD 4TH APRIL 2023
It was proposed, seconded and resolved that the Chairman sign the minutes of the meeting held 4th April 2023 as a correct record of that meeting.
6 UPDATES
LCC still having issues with power supply which is holding up the amended speed limit signage.
40 mph signs ordered, due for delivery shortly.
Broadband – residents had been delivered a letter from Quickline, and Cllr Nayak updated members. She had spoken to the lineman working in the parish who informed her it was to be “fibre to the premises” – to every house. Quickline would then, if the householder wished, provide fibre broadband to that house. Quickline appeared to be arranging a public meeting to gauge interest and it was important that as many residents as possible attended to at least register an interest.
7. UPDATES LCC/ELDC
Cllr Fry was congratulated on being returned as ELDC councillor for the area. He explained the political make up of the district Council being 26 Conservatives; 21 Independents; 6 Labour; 1 Liberal Democrate and 1 Green. He also explained the make up of the administrative function company PSPS Ltd., having lost some members of the board and the need to elect new members.
8. FINANCE
a) Accounts for Payment:
It was resolved that the following accounts be paid:
Clerks salary & PAYE (April/May) £167.83
Reimburse Clerk speed signs £ 50.00
L. Croft, internal audit £ 30.00
Insurance £225.76
b) AGAR Audit forms
The Clerk went through the forms and it was resolved that the Chairman sign as follows:
(i) Certificate of Exemption
(ii) Governance Statement
(iii) Accounting Statement
The Internal Audit report was noted.
9. CORRESPONDENCE
Letter from ELDC regarding community orchards – it was agreed no land was available.
10. DEFIBRILLATOR
The Parish Council had resolved at the meeting on 4th April 2023 to purchase a defibrillator, it was agreed to obtain consent from the Church to fit it to the Church Institute before progressing further. Cost £1675 net for a defibrillator and cabinet.
11 SPEED DEVICE UPGRADE
Members felt a solar powered speed sign would be more user friendly, but at present would put this on hold until the purchase of the defibrillator had been finalised.
12. POLICIES
It was resolved to adopt the following policies unaltered.
Standing Orders
Financial Regulations
Code of Conduct
Risk Assessment
Data Protection
Planning Policy
13 PLANNING APPLICATIONS
920/23 – Tudors Workshop – change use to dog day care centre – no objection
No objections had been raised to 669/23 – The Brooms – extension and 442/23 Mucky Paws – change to shop which had been circulated 23rd April.
14 ANY OTHER MATTERS
Clerk to contact Inspire again regarding the notice board which could not be opened.
The Jubilee tree was still alive, it was agreed to see how it progressed over the summer.
15 NEXT MEETING
This was agreed as 12th September 2023 at 7.30pm
There being no further business the meeting closed at 8.05pm